Parish Councillor Application Pack 2023

Full Council Uploaded on June 16, 2023

We currently have 3 vacancies on the Full Council which can be filled by co-option         

Your voice matters.  Become a Parish Councillor and make a difference  

Are you a dedicated individual who wants to make a positive impact on your local community?  Are you passionate about addressing local issues, promoting community engagement and enhancing the quality of life for our residents in Stansted Mountfitchet?  If so, we invite you to join us as a Parish Councillor! 

If you have answered yes to the above, why not step forward and apply to become a Parish Councillor?   

If you have answered yes to any of these questions, why not step forward and apply to become a Parish Councillor? 

About us: 

The Parish Council is the first tier of local government and plays an important part in maintaining and improving local services and facilities for the benefit of our community.  We aim to achieve the best possible outcomes for residents by: 

  • Providing efficient and cost-effective services within our areas of responsibility 
  • Working together with partners to deliver the best outcomes for our community
  • Being open and transparent in our working and communications

The Full Council usually meets every three weeks, and the two main committees meet every six weeks – all usually on Wednesday evenings from 7.30pm.  Councillor attendance is expected to be consistent with apologies for any absence (and the reason for it) given in advance.  Councillors can serve on one of the two main committees but are also expected to join sub-committees and/or working groups for specific projects to undertake research and preparation.  Much of our communication takes place by emails to which councillors are expected to respond if requested to do so! 

In order to apply, you must be 18 years of age or older and be a qualifying citizen.  The Electoral Commission details the eligibility criteria on its website – parish council overview.pdf. 

For a copy of the Role/Person Description and application form, you can:

  • Contact the Parish Council offices and ask for a hard copy of the application pack
  • Print out this page, which has been checked to ensure it meets accessibility standards
  • Or download the document Parish Council Vacancy Notification 2023 and complete it. This can be either emailed to or dropped off at our offices at the Mountfitchet Exchange NB this document is in MS Word format. It contains elements – tables and decorative graphics – that may prove not be easily read by screenreaders.

As part of your application, you will be expected to provide a written presentation outlining your background, your motivation to serve on the Council and details of the skills and qualities that you can bring to the position.  The Council recommends that prospective applicants arrange to meet with the current Chair and/or office staff to find out more about the role.  The Council will consider applications at its meeting on Wednesday 5th July 2023. 

Role Description: Parish Councillor 

Responsible to: All people resident and working in the parish of Stansted Mountfitchet.  The current vacancies are all in the South Ward, but you can live in either Ward to be co-opted. 

Liaison with: Other councillors, officers, local authorities, residents 

Period of service: Up to the end of the current Council term (May 2027) 

Salary: This is a voluntary position.  Travel and subsistence expenses may be payable in certain circumstances 

Main purpose: To represent the views of all residents within the parish 

Secondary purpose:  

  • The Parish Council has responsibility for running some local services which include open spaces, play areas, allotments etc.  It is a co-Trustee of our village Windmill and supports community,  sports and cultural groups with parish grants where possible.  We provide street-lighting on the majority of roads in the village. 
  • The Parish Council sets budgets and decides how much money to raise through the council tax in order to deliver our services. 
  • The Parish Council can influence and shape the long-term development policy for the village and, as part of the planning process, comments on most planning applications received by Uttlesford’s Planning Department or the Planning Inspectorate. 
  • Councillors work to identify issues which are important to the lives of those they represent. 
  • Councillors work to bring about improvements through local projects and work in partnership with other parishes and agencies.  
  • Councillors ensure scrutiny of the Council’s budget, that value for money is achieved and, at all times, ensure transparency and accountability. 

Person Description

  • Ability to attend meetings on a regular basis – most are held in The Mountfitchet Exchange (the Council’s offices) on Wednesdays starting at 7.30pm.
  • Generally, no meetings are held during August or over the Christmas period.
  • To offer positive and constructive support to fellow councillors and officers –  partnership and team working
  • Good communicator
  • Problem solver, questioning and analytical skills
  • Ability to be flexible, adaptable and open-minded 

Application for Co-Option

Closing Date – 30th June 2023

Thank you for your interest in becoming a Parish Councillor.  Please provide the information requested below to assist the Council in making its decision.

Full Name:

Full Postal Address:

Telephone Number:

Full Email Address:

In a separate Word document, please provide the Parish Council with some information about yourself and your reasons for wishing to be a member of this Council.  You will be invited to attend the Full Council meeting on Wednesday 5th July 2023.  It is not essential for you to attend and will not affect your application if you are unable to do so, but if you do attend you should be prepared to answer any questions that members may wish to ask you. 

NOTE:  any personal information given in this document will be retained by the Parish Council until the meeting at which the co-option is discussed.  It will not be used by SMPC for any other purpose and will be securely destroyed after that meeting unless you are successfully co-opted in which case it will be retained. 

Co-Option Eligibility Criteria and Declaration 

In order to be eligible for co-option as a Parish Councillor you must be a British subject or a citizen of the Commonwealth or any member state of the European Union and on the day of the co-option you must be 18 years of age or over.  Additionally, you must be able to meet one or more of the following qualifications.  Please tick which apply to you:

I am registered as a local government elector for the parish;      YES / NO


I have, during the whole of the twelve months preceding the date of my application, occupied as owner or tenant land or other premises in the parish;      YES / NO


My principal or only place of work, during the whole of the twelve months preceding the date of my application, has been in the parish;      YES / NO


I have, during the whole of the twelve months preceding the date of my application, resided in the parish or within 3 miles of it       YES / NO

Please note that under S.80 of the Local Government Act 1972

a person is disqualified from being elected as a Local Councillor or being a member of a Local Council if they:

b) are the subject of a bankruptcy restrictions order or interim order. 

c) have been sentenced to a term of imprisonment of three months or more (including a suspended sentence), without the option of a fine, during the five years before the day on which the co-option will take place).

d) have been disqualified under the Representation of the People Act 1983 (which covers corrupt or illegal electoral practices and offences relating to donations). The disqualification for an illegal practice begins from the date the person has been reported guilty by an election court or convicted and lasts for three years. The disqualification for a corrupt practice begins from the date a person has been reported guilty by an election court or convicted and lasts for five years

If co-opted you will be required to comply with Stansted Mountfitchet Parish Council’s Code of Conduct and to complete and sign a Declaration of Acceptance of Office.  You will also be required to complete and sign a Declaration of Disclosable Pecuniary Interests and Other Interests form which will be open to public inspection on the Parish Council’s and Uttlesford District Council’s websites.



I,                                                                                                             , hereby confirm that I am eligible to be considered for the vacancy of Parish Councillor and the information I have given on this form is true.

Signature                                                                            Date